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Posts Tagged ‘Sacramento wedding coordinator’

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Amazingly, right after the ceremony, the rain stopped, which allowed the photographer, Bill Quinn, to get some great outside shots while guests mingled inside during the cocktail hour.

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Then it was time for the reception to begin! The ballroom at Vizcaya was beautifully decorated in shades of pale pink, champagne, and ivory, with touches of black and gold. Audrey Chaney from Botanica Floral and Event Design made the most beautiful floral arrangements, mixing up tall and short throughout the room. Botanica also provided many wonderful decor pieces including the adorable settee that the bride and groom used for their sweetheart table. The floral and decor pieces that were intended for the outdoor cocktail hour, found new homes all throughout the ballroom.

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After dining on a delicious meal, then came dessert! Musarrat Afshan of Pretty Sweet outdid herself with this amazing assortment of sweets. The beautiful trays and serving pieces were provided by Botanica Floral and Event Design. In addition to the dessert buffet, each guest was served a beautiful cupcake in the same flavor as the bride and groom’s cutting cake. Take-out boxes were provided for guests to take a few sweets home.

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The best “wow factor” of the day came during the first dance. Yes, DJ Mike Anderson of Creative Memories Entertainment actually made it snow in the the ballroom! The guests were blown away and it made for such a memorable first dance. It was the perfect touch for a December wedding!

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Some how, the rain that had foiled the morning ceremony plans, managed to continue holding off during the evening hours. So after the wedding reception was over, photographer Bill Quinn took Suzanne and Titus out for some great photos around Downtown and Old Sacramento.

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Congratulations Titus and Suzanne! May you have an amazing happily ever after!

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Special thanks to my AMAZING vendors!!

Venue: Vizcaya   vizcayasacramento.com

Photography: Quinn Photography   www.quinnphotography.net

Flowers and Decor Rentals: Botanica Floral and Event Design   botanicaevents.com

DJ and Lighting: Creative Memories Entertainment   www.creativememoriesdj.com

Dessert :  Pretty Sweet    https://prettysweet.co/

Linen: Mimi and Company   mimiandcompany.com

 

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On a cold and cloudy December morning, Titus and Suzanne’s wedding day had finally arrived! Months of planning for their amazing Vizcaya wedding was about to take shape into a fun and fantastic wedding day. As our beautiful couple and their bridal party got ready, we vendors were working hard on making their wedding look just right.

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However, just as the outdoor ceremony site was perfect, and we were working on finishing the reception space, Mother Nature got the last laugh. It started to rain! Now, we knew that rain was in the forecast, but the weather people on TV all said it wasn’t going to arrive until the afternoon. The ceremony was scheduled to start at 10:30 am. PERFECT! My couple would get their outdoor ceremony after all, right??? WRONG!!! But it’s times like this that I am constantly reminded that this is why you hire professionals. It really does take a village, a professional and organized village! As myself, the DJ, the florist, the photographer, and the staff from Vizcaya all huddled around my cell phone looking at the doppler radar, we knew that the light rain was about to get MUCH worse.

So as I went to break the news to Suzanne (something I HATE to do by the way…..I never, ever like giving bad news to a bride), the rest of the team got to work, moving the entire ceremony set-up inside and on to the dance floor. By the time I got back in there, the DJ had already moved his set-up (which had been centered next to the dance floor) over to the edge. This is no easy fete, by the way, as that equipment is heavy and rather sophisticated. The staff from Vizcaya, along with the florist and her assistant, had picked up the rather heavy arch and brought that in. Someone else had grabbed some towels to wipe down the wet chairs that others were bringing in. Keep in mind that at this point, we had guests arriving and they were quickly taking shelter in the reception area from the rain. Fortunately, someone had moved in the beverage station that had been outside, so guests were able to visit over over a hot cocoa or cup of coffee while we finished our set-up.

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With everything finally set, it was show time! The love that was in the room that day was overflowing as two families joined together and became one.

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One of my favorite moments from the day was when both Titus and the bride’s brother got all teary-eyed as Suzanne walked down the aisle. Titus’ grandfather officiated a very beautiful and touching wedding ceremony. And the best part for me, was just how beautiful Suzanne said everything was. The disappointment of not having that outdoor ceremony faded instantly when she walked into the room and saw Titus standing there waiting for her. This is why I do this job!

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Special thanks to my AMAZING vendors!!

Venue: Vizcaya   vizcayasacramento.com

Photography: Quinn Photography   www.quinnphotography.net

Flowers and Decor Rentals: Botanica Floral and Event Design   botanicaevents.com

DJ and Lighting: Creative Memories Entertainment   www.creativememoriesdj.com

Linen: Mimi and Company   mimiandcompany.com

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Coming up next…..Part 2…..the reception!

 

 

 

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Once you have established your budget, figured out an approximate wedding date, and hired your coordinator, the next step is to find a location for your wedding. There are many things to consider. First and foremost, is to figure out your wedding theme or style. Many of us dream of getting married outside with an amazing mountain view, while others picture an elegant mansion for their nuptials. Some think a quaint farm while others think an urban loft.

Whatever your theme, always remember NOT to compare apples to oranges. What do I mean by that? Well, the first question you will most likely ask is, “How much does your venue cost?” That question really needs to be followed with, “What services does this price include?” You may be able to rent a hall “really cheap” but it only includes the blank space and maybe some tables and chairs that you need to set up yourself. Still you’re thinking, for only $1000, that’s still a great deal compared to the $15,000 that full-service venue, with in-house catering, wants. However, now you need to rent linens, china, glassware, a bar, and those chairs are really ugly…….time to rent chair covers! It adds up super quick, and you haven’t even added in the cost of catering or alcohol.

Some people think the best solution is having the wedding at their home or property. Sounds great and you don’t have to pay a rental fee……should be MUCH cheaper, right??? WRONG!! Wedding expenses add up quickly. First, you are starting with a blank space…..no tables, no chairs, no linens, no china, no glassware, no dance floor, no bars….and if you think the 2 bathrooms in your house are going to be enough for your 150 guests, think again. Can your house’s plumbing really handle the needs of 150 people? Most cannot and therefore, you will need to rent restroom trailers (not porta potties…..this is a wedding not a camping trip). In addition, what are your local noise ordinances? Where will all these people park? What about electrical for the DJ and catering? Who is going to set all these tables, chairs, linens, etc. up? And finally, who is going to clean this mess up and will you be able to fit all this garbage in your rather small garbage can? My experience has been, the more a venue provides, the happier my clients have been and they often save the most money in the end.

Weather is definitely another factor to consider when choosing your venue. Here in the Sacramento area, we are blessed with pretty amazing weather and can almost guarantee there will be no rain during the summer months. However, Spring and Fall can still sneak in a rain shower or two so having a venue with a back-up plan is a MUST. I highly recommend a venue with both indoor and outdoor spaces, just in case, during these months. Another factor to consider is the heat. You need to provide adequate shade for your guests, either with umbrellas, a tent, or trees. However, if you are depending on trees for shade, it is EXTREMELY important to visit the reception space during the actual time of your reception. The sun shifts all day long and so does your shade. A space that is nicely shaded at 10:00 in the morning, may be in direct sunlight by 4:00 in the afternoon. If the sun isn’t setting until close to 9:00 pm, your guests will be miserable and burnt to a crisp by the time your wedding is over.

Finally, one questions I always ask, that most couples forget, “What is your policy on open flame?” Often, I come into my clients’ planning process after they have booked their venue. Their “vision” for the wedding includes a beautiful candle lit reception. However, they are shocked to learn, after I have visited the venue and asked more detailed questions, that no open flame is allowed. Their vision suddenly goes up in smoke! Sure, you can use those LED candles, but they tend to be more expensive and nothing can compare to the real thing. Each venue’s policy on candles is different and it is important to ask this question BEFORE you book or you could be very disappointed later.

That’s all for today’s blog post. Over the next few weeks, we will start talking about booking the vendors (DJ, florist, cake, etc.). Until then, happy planning!

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Happy New Year and welcome 2016! How many of you got engaged over the holiday season? It’s a very exciting time in your life, but now that the excitement has worn off, the real work begins…….planning your wedding day!

Most couples start with an exact date in mind, but I strongly advise against that. Instead, chose a “time of year” and be a bit flexible within that time frame for your wedding date. Many couples who become engaged over the holiday season, have visions of getting married “that Spring” or “this Fall”. Problem is, many of the venues and vendors that you want, are already booked. In the Sacramento area, May/June and September/October tend to be the most popular times to get married. It makes sense as the weather is usually pleasant (and most likely rain free) with temperatures that aren’t too hot compared to July and August. If you are flexible in the your dates, you have a better chance of still getting married “that Spring” or “this Fall” as are there are at least a few openings left. They just might not be your “first choice” of dates.

Next, sit down and talk budget. What is your budget for this wedding? My experience shows that most weddings are a combination of the bride’s parents, groom’s parents, and the couple all contributing to the wedding costs. The average wedding in the Sacramento region costs between $25,000 and $30,000. Now, pick yourself up off the floor from fainting and gather your thoughts. What does this include? How can I cut back on this?

Which brings me to my next step…….hiring a coordinator! Yes, I know….of course I am going to say hire a coordinator. I AM a coordinator! But I am honestly telling you that I usually save my clients money in the end, most often covering the cost of  what my fees were. Why??? Because this isn’t my first wedding “rodeo”. I’ve seen it all and know what a wedding needs, and what it does not. I know venues and vendors you don’t. It sounds like I’m being a bit pretentious, but I’m simply being honest. I’ve been building up my resources and knowledge on weddings in this area for years. I am going to be honest with you when it comes to why certain things will or will not fit your budget.

In my first planning meeting with clients, I ask them to tell me 2-3 things that are the MOST important to their wedding day. It could be great food, great entertainment, best photographer, lots of flowers, etc. Whatever your 2-3 most important priorities are, that’s where you should focus the majority of your budget. If you make those few things really shine, the other areas you spent less on will hardly be noticed by your guests. The other STRONG suggestion I make to my clients is be reasonable about your guest list. The more guests you have, the more it will cost. That’s just basic math. Think about it, how well do you REALLY know your 4th cousin that you met once when you were 3 years old? Do you REALLY think they will be offended if you don’t invite them? Chances are, they probably won’t. When making a guest list, stick to the people who matter in your life. If your parents are “insisting” that the 4th cousin be invited, then they need to be prepared to add more funds to the budget.

I’ll end today’s blog post here. In my next week’s post, I will talk about the next step…..venue search and selection. Until you know where the wedding will be, it’s virtually impossible to plan the rest of it.

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It was such an honor to plan and coordinate Emily and John’s October 2013 wedding. Emily and John, and their families, were so much fun to work with and the day couldn’t have turned out more perfect! All of those months of planning just came together seamlessly on wedding day. The ceremony was at St. John Evangelist Catholic Church in Carmichael with the reception at the hall on the same property. I think my most favorite part of the day was when Mariachi Los Gallos (who I quietly snuck into the back of the church just before the processional without the guests even noticing) right on cue, started playing the moment Emily and John kissed. Then they play the music for the recessional. After that, the festive mood continued as the mariachis lead the guests to the reception hall and performed up on stage during the cocktail hour and dinner.

The guests were treated to a delicious Mexican themed dinner prepared by Bocca Catering. They also had a blast at the photo booth by Encore Photo Booth. After Mariachi Los Gallos left, DJ Laith Kaos played to a packed dance floor well into the night.

Linen, dishes and lighting were all rented from the wonderful Classic Party Rental. All of the beautiful bouquets and floral pieces were made by Brandi at Party Petals. The photographer, Stacey Kennedy, recent shared these great photos with me.

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Congratulations Emily and John! Thank you for letting me part of your very special day. I wish you both a very Happily Ever After 🙂

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Congratulations to my clients, Caitlin and Josh, who were married this past weekend at the Cathedral of the Blessed Sacrament in Sacramento. Their reception was held at the Elks Tower Ballroom. Here is a link to some of the professional pictures taken by Jessica LoCicero Photography that she posted on her blog:

http://www.jessiesphotos.com/blog/2012/06/sacramento-cathedral-of-the-blessed-sacrament-elks-tower-wedding-photographer-merryvale-napa-rehersal-dinner-jessica-locicero/

Can’t wait to see all of the photos! Great job Jessica!

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