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Posts Tagged ‘wedding planners’

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On a cold and cloudy December morning, Titus and Suzanne’s wedding day had finally arrived! Months of planning for their amazing Vizcaya wedding was about to take shape into a fun and fantastic wedding day. As our beautiful couple and their bridal party got ready, we vendors were working hard on making their wedding look just right.

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However, just as the outdoor ceremony site was perfect, and we were working on finishing the reception space, Mother Nature got the last laugh. It started to rain! Now, we knew that rain was in the forecast, but the weather people on TV all said it wasn’t going to arrive until the afternoon. The ceremony was scheduled to start at 10:30 am. PERFECT! My couple would get their outdoor ceremony after all, right??? WRONG!!! But it’s times like this that I am constantly reminded that this is why you hire professionals. It really does take a village, a professional and organized village! As myself, the DJ, the florist, the photographer, and the staff from Vizcaya all huddled around my cell phone looking at the doppler radar, we knew that the light rain was about to get MUCH worse.

So as I went to break the news to Suzanne (something I HATE to do by the way…..I never, ever like giving bad news to a bride), the rest of the team got to work, moving the entire ceremony set-up inside and on to the dance floor. By the time I got back in there, the DJ had already moved his set-up (which had been centered next to the dance floor) over to the edge. This is no easy fete, by the way, as that equipment is heavy and rather sophisticated. The staff from Vizcaya, along with the florist and her assistant, had picked up the rather heavy arch and brought that in. Someone else had grabbed some towels to wipe down the wet chairs that others were bringing in. Keep in mind that at this point, we had guests arriving and they were quickly taking shelter in the reception area from the rain. Fortunately, someone had moved in the beverage station that had been outside, so guests were able to visit over over a hot cocoa or cup of coffee while we finished our set-up.

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With everything finally set, it was show time! The love that was in the room that day was overflowing as two families joined together and became one.

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One of my favorite moments from the day was when both Titus and the bride’s brother got all teary-eyed as Suzanne walked down the aisle. Titus’ grandfather officiated a very beautiful and touching wedding ceremony. And the best part for me, was just how beautiful Suzanne said everything was. The disappointment of not having that outdoor ceremony faded instantly when she walked into the room and saw Titus standing there waiting for her. This is why I do this job!

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Special thanks to my AMAZING vendors!!

Venue: Vizcaya   vizcayasacramento.com

Photography: Quinn Photography   www.quinnphotography.net

Flowers and Decor Rentals: Botanica Floral and Event Design   botanicaevents.com

DJ and Lighting: Creative Memories Entertainment   www.creativememoriesdj.com

Linen: Mimi and Company   mimiandcompany.com

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Coming up next…..Part 2…..the reception!

 

 

 

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Once you have established your budget, figured out an approximate wedding date, and hired your coordinator, the next step is to find a location for your wedding. There are many things to consider. First and foremost, is to figure out your wedding theme or style. Many of us dream of getting married outside with an amazing mountain view, while others picture an elegant mansion for their nuptials. Some think a quaint farm while others think an urban loft.

Whatever your theme, always remember NOT to compare apples to oranges. What do I mean by that? Well, the first question you will most likely ask is, “How much does your venue cost?” That question really needs to be followed with, “What services does this price include?” You may be able to rent a hall “really cheap” but it only includes the blank space and maybe some tables and chairs that you need to set up yourself. Still you’re thinking, for only $1000, that’s still a great deal compared to the $15,000 that full-service venue, with in-house catering, wants. However, now you need to rent linens, china, glassware, a bar, and those chairs are really ugly…….time to rent chair covers! It adds up super quick, and you haven’t even added in the cost of catering or alcohol.

Some people think the best solution is having the wedding at their home or property. Sounds great and you don’t have to pay a rental fee……should be MUCH cheaper, right??? WRONG!! Wedding expenses add up quickly. First, you are starting with a blank space…..no tables, no chairs, no linens, no china, no glassware, no dance floor, no bars….and if you think the 2 bathrooms in your house are going to be enough for your 150 guests, think again. Can your house’s plumbing really handle the needs of 150 people? Most cannot and therefore, you will need to rent restroom trailers (not porta potties…..this is a wedding not a camping trip). In addition, what are your local noise ordinances? Where will all these people park? What about electrical for the DJ and catering? Who is going to set all these tables, chairs, linens, etc. up? And finally, who is going to clean this mess up and will you be able to fit all this garbage in your rather small garbage can? My experience has been, the more a venue provides, the happier my clients have been and they often save the most money in the end.

Weather is definitely another factor to consider when choosing your venue. Here in the Sacramento area, we are blessed with pretty amazing weather and can almost guarantee there will be no rain during the summer months. However, Spring and Fall can still sneak in a rain shower or two so having a venue with a back-up plan is a MUST. I highly recommend a venue with both indoor and outdoor spaces, just in case, during these months. Another factor to consider is the heat. You need to provide adequate shade for your guests, either with umbrellas, a tent, or trees. However, if you are depending on trees for shade, it is EXTREMELY important to visit the reception space during the actual time of your reception. The sun shifts all day long and so does your shade. A space that is nicely shaded at 10:00 in the morning, may be in direct sunlight by 4:00 in the afternoon. If the sun isn’t setting until close to 9:00 pm, your guests will be miserable and burnt to a crisp by the time your wedding is over.

Finally, one questions I always ask, that most couples forget, “What is your policy on open flame?” Often, I come into my clients’ planning process after they have booked their venue. Their “vision” for the wedding includes a beautiful candle lit reception. However, they are shocked to learn, after I have visited the venue and asked more detailed questions, that no open flame is allowed. Their vision suddenly goes up in smoke! Sure, you can use those LED candles, but they tend to be more expensive and nothing can compare to the real thing. Each venue’s policy on candles is different and it is important to ask this question BEFORE you book or you could be very disappointed later.

That’s all for today’s blog post. Over the next few weeks, we will start talking about booking the vendors (DJ, florist, cake, etc.). Until then, happy planning!

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Wilson Vineyards was the beautiful setting for Chris and Rhea’s August 27th Western Chic Wedding.  It was the perfect venue for their theme.  Chris and Rhea love western design and they also love to hunt.  Hence those two “loves” were incorporated into the decor.  Right now, I just have my less than great pictures from my point and shoot camera.  However, hopefully soon I will have some really great pictures from Andrea Price of Andrea’s Images.  I can’t wait to see those.  For now, here’s a preview of the day including a few from some fun bridesmaids/groomsmen who were hamming it up for the camera :).

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Last night I attended the local quarterly meeting for the Association of Bridal Consultants (ABC), of which I am a member.  I always thoroughly enjoy these meetings.  It’s so great to see all of my wedding planning colleagues and catch up on business, kids, wedding trends, and even discuss all the latest episodes of the various wedding shows we watched…LOL!  We are a great group of people for whom wedding planning is our passion.

The quarter’s event was planned by our local group’s fearless leaders, Lora Ward of A Day To Remember, and Kendra Wershing of  Pfeiffer Event Planning.  We met at the really cool Beatnik Studio, a cooperative studio/gallery on 17th Street in Sacramento.  This would be a perfect location for someone who is looking for a hip/modern vibe for their wedding or special event.  As an added touch, local artwork hangs on the walls for your guests’ viewing pleasure.

My favorite part of the evening was definitely the food.  Lora and Kendra arranged for the Mini Burger Truck to cater the event.  They are a brand new business here in Sacramento and the two owners/chefs are trying to bring a more upscale food truck culture to Sacramento.  The burgers (both beef and chicken) were DELICIOUS and cooked fresh, to order, right in the truck.  They were definitely given a more adult twist.  I also had he sweet potato tater tots…..YUM!!  In addition to a daily schedule of places they serve, the Mini Burger Truck is also available for events.  How much fun would this be at a wedding after party, a Bar/Bat Mitzvah, or birthday party?!

Our evening concluded with two educational presentations.  The first was from long-time ABC member, Norville Weiss of Wedding Gown Specialists, on gown preservation.  He specializes in wedding gown cleaning and restorations of heirloom gowns.  This was followed by a presentation from Paulette and Don Woods of Forget Me Nevers flower preservation.  They specialize in preserving wedding flowers and bouquets and had some wonderful examples of their work to share with us.  Their biggest words of wisdom were the sooner they can get the bouquet the better.  Don will even pick it up from you at your reception!  I wish I had known about this service for my own bouquet 18 years ago.  Same with the specialized gown preservation.  My mother took my gown to a dry cleaner thinking this would be fine (no one had taken the time to educate either of us on this).  Unfortunately, most of the beads, that she personally hand sewed onto my gown, were ruined.  Thank goodness for good pictures!

As always, it was a great meeting and I look forward to our next one in May.

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Recently, I was inspired by this picture on the Paper Divas blog

I simply LOVE this color palette of bubble gum pink and lime green.  It’s so fresh and alive…..full of color and personality!  It says let’s have fun and celebrate!  Of course, it sent me searching for more…..

I then found this really funky and adorable flower girl dress from Bluebonnets and Bows.  It’s so different from the “usual” white dress with coordinating color ribbon that has become popular lately.  How cute would your flower girl look wearing this!

And of course, a color palette this fun and funky simply screams CANDY STATION!!  Bubble gum pink is in the name so you need to have some sweets :).  Bright pink gum balls, green apple sours, Jelly Bellies in coordinating colors….the ideas are endless.

I hope you were as inspired as me.  Until next time, Happy Planning!!

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Last night while flipping through the channels on my TV, I came across the movie, 27 Dresses.  S000000, even though I’ve seen this movie before, I JUST had to stay up until 11:30 pm watching it…LOL!  I LOVE this movie!  It always cracks me and my husband up, especially that last scene with all the dresses lined up on the “friends” who made her wear them in the past.

Having been a bride, a bridesmaid (matron-of-honor 3 times) and now part of the wedding business, I can truly appreciate the humor and the humiliation of bridesmaids dresses.  Some of those things can just be awful!  My poor 6 maids all wore “matchy-matchy” peach with perfectly matching peach dyed shoes…..so 1993 :).  In the 3 weddings I’ve been in as an adult (I do have junior bridesmaid experience too), each one had that same lavender, light purple, periwinkle, whatever you want to call it color!  In two of those weddings, I was pregnant and looked like a grape!  Yes, it was quite the sight!

But, as a bridesmaid, it is our job to remember whose day it is…..NOT OURS!  It belongs to the bride and groom and we are there to support them, funny looking dress and all.  Now that being said, as a bride, it is our job to not alienate our friends and family by asking them to do ridiculous wedding tasks for us or wear the most God-awful dress that cost an absolute fortune.  Brides do need to be sensitive to their bridesmaids’ budgets, tastes and body types.  I think the best trend I’ve seen in “maid fashion” is when the bride picks a color at a bridal store and, with a few simple guidelines, has her bridesmaids pick out their own style of dress.  It looks SOOOOOO much more put together and fashionable.

Oh, and the biggest myth of bridesmaids dresses………you can wear them again!  Yeah right!  Of course, that was the running joke through the entire movie last night….that you can just shorten the dresses and wear them again.  Let me tell you from experience……never happens!  I finally took my old dresses down to the thrift store and gained some valuable closet space in return.  A former co-worker of mine told me the best re-use of a bridesmaid dress story.  When her friend turned 40, they threw a birthday party and all dressed up in old bridesmaid dresses, just so they could say they wore them again.  How funny is that?!

So to all the bridesmaids of past, present, and future…..I salute you!

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I receive lots and lots of trade magazines.  Of course, in those magazines I find many things that inspire me.  This week, I was looking through one particular magazine and came across this advertisement for a company called Fancy Faces from Covington, LA.  Because I was so taken by the tablescape in their ad, that it is the focus of my favorite things this week.

I am in LOVE with this monochromatic design.  The yellows are so pretty and contemporary.  I think what makes this design work so well is the different textures that they used giving the eye something exciting to look at.  The lemons in the tall vases are really cool and add vertical color to the design.  I also love the simplicity of the roses, with no greenery, in the lower vases.  The butterflies add a whimsical touch but don’t overwhelm the design with “cuteness”.  The paper lanterns help bring the color all the way to the ceiling and add some fun to the overall look.  The linens are very simple probably using the venue’s white tablecloths.  Buy adding the yellow runner and simply draping the napkins down the side of the table, it adds contemporary drama without a lot of extra money.  I think I will have to go visit their website to see what other inspiring designs they have.

Happy Planning!

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